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Google Email Uploader uploads emails from desktop to Google Apps

Google Email Uploader is application from Google that allow user to upload emails from desktop email application to Gmail  in Google Apps ONLY. Normal Gmail is not supported. So far it works only Microsoft Outlook, Outlook Express and Thunderbird.

If you use Google Apps, you can take the advantage of this application to keep the copy of your emails on the cloud, with only few steps below.

1. Download and install Google Email Uploader from this link.

2. Login to your Google Apps account. Yes Google Apps account, not your Google account.
uploader1

3. It will read which email mailboxes and folders are available on your desktop. Just choose from which mailboxes you want to upload.

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4. Usually, user who use desktop email application such as Outlook keep or arrange their email on folder. The concept of ‘Label’ (Gmail feature) is equivalent to folder. Google Email Uploader is suggeting to create Labels based on the folder name, so you’ll have similar email structure and find it easier to find back any email in Google Apps.

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5. The process of uploading emails will take time, depend on the number of emails you have. Once completed, you should be displayed message like this. Keep in mind that, email will not immediately available on your Google Apps Gmail account.

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Final word. After installation, it is highly recommended that you read the FAQ page. You can find more information such as hot to distinguish the exported email and the exisiting email on your mailboxes and etc.

Admin 13 April 2009 Software , , , 8 Comments

Google Apps : Usage reporting in charts

Google Apps administrators can now view charts on the disk space usage and active users from the control panel.

To view this chart, from control panel, go to the ‘Advanced Tools’ tab, click ‘View Usage and Reports’ in ‘Reporting’.

This feature only available for Premier, Education and Partner Editions accounts.

report chart Google Apps : Usage reporting in charts

Admin 29 March 2009 internet tool , No Comments

Google Apps: Collect username automatically in Google Docs

Google Aps admin can now automatically collect user name from the form submitted by the users on their organization. To do so, follow these steps

1. Sign into Google Apps.

2. On the Google Aps dashboard, choose Google Docs.

3. When Google Docs opened, go to menu ‘New‘ -> ‘Form‘. Click on the ‘Automatically collect respondent’s user name‘ check box at the top of your form. When the form is saved, a new column called “Username” will be added to your form’s spreadsheet. The user’s’ user names will appear there.

notes: this is for Google Docs in Google Aps only, available to all Google Aps version.

appsusername Google Apps: Collect username automatically in Google Docs

Admin 22 March 2009 internet tool , 1 Comment

Google Apps: Update name format in Gmail

Another small enhancement on Google Apps introduced today. As admin, you can now set how user name format will be displayed on Gmail. Choose option that best reflects your organization

If you tick on the ‘ ‘, users can override this setup from their Google Apps dashboard. This feature open for all Google Apps version
googleapp name Google Apps: Update name format in Gmail

How to access this feature:
From Google Apps dashboard, go to ‘Email’ under the ‘Service settings’. The ‘Name format’ options are available in the ‘General’ tab.

Admin 20 March 2009 internet tool , 1 Comment

Google Apps: Track Gmail usage with Google Analytics

An addition to Google Docs and Google Sites, Google Apps’s Premier andgoogle apps Google Apps: Track Gmail usage with Google Analytics Education customers can start tracking the Gmail usage in the organization using Google Analytics.

Just like usual Analytics, implementing this feature will allow administrator to view the statistic such as users’ locations, languages, length of visit, etc.

Please note that, Google Apps’s Standard edition customer as well as normal Gmail users doesn’t have this feature.

If you new to Google Apps, this is how to set it up, or read more here.

  1. Log in to the Google Apps admin control panel at https://www.google.com/a/your_domain.com.
  2. Click Advanced tools along the blue navigation bar.
  3. Next to Reporting, click Set up Google Analytics. If you haven’t yet created an account for Google Analytics, click Learn more in the New to Analytics? section. You can enter your domain name as the primary URL for your Google Analytics account.
  4. In the text field for Web Property ID, enter your Google Analytics Web Property ID. The format of the Web Property ID is like this: UA-10876-1. If you aren’t sure how to locate the Web Property ID in your Google Analytics account, click here.
  5. Click Save changes. It takes up to 24 hours to start tracking your domain. In Google Analytics, the status will read ‘tracking not installed’ for up to 24 hours.
Admin 19 March 2009 internet tool , , , 4 Comments
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